Monroe County Circuit Court Clerk
The Kentucky Court of Justice Monroe County page identifies Kim Hagan as Circuit Court Clerk. The office is located at the Monroe County Justice Center and is the local counter for court case records, court-file copy requests, payment questions, jury line information, and official case verification. It supports Circuit Court matters such as felony criminal cases, divorces, civil cases over the District Court limit, contested probate, and appeals from District Court, as well as District Court matters such as misdemeanors, traffic, probate of wills, small claims, and preliminary felony proceedings.
The Circuit Court Clerk should not be confused with the Monroe County Clerk. The county clerk handles marriage licenses, certified marriage copies, land records, eCCLIX, eRecording, DOC ALERT, and clerk-held open-records requests. Court case records, including divorce decrees and probate court files, stay with the Circuit Court Clerk unless a related document is separately recorded in county-clerk records.
Monroe County Circuit Court Clerk
Clerk: Kim Hagan
Monroe County Justice Center
300 N. Main St., Suite B
Tompkinsville, KY 42167
270-487-5480
Fax: 270-487-0068
Juror information: 270-487-6005
Monroe County Court Clerk Duties
The Circuit Court Clerk's public-record role is tied to court cases. The office is the local place to verify official files when online KYeCourts information is incomplete, when a certified copy is needed, or when a case has restricted access questions. KCOJ lists payment methods for local court costs as cash, check, money order, credit card, and debit card. Eligible fines, fees, and costs may also be searchable through ePay.
- Maintains local Circuit Court and District Court case records.
- Receives court-copy and certified-copy requests for court files.
- Supports court payments and directs eligible online payment searches through ePay.
- Provides local jury information through the juror hotline.
- Helps verify court files that are not fully available through public portals.
The Kentucky Circuit Court page is the manifest source for the court jurisdiction image below.
That source helps explain why felony, divorce, contested probate, and larger civil files are court records rather than county-clerk records.
Request Monroe County Certified Copies
Certified court copies are needed when a person must prove what the court entered, not just locate a case. Common examples include divorce decrees, criminal dispositions, judgments, probate orders, name-change orders, and traffic dispositions. Online case search can help identify a case number, but certification comes from the clerk responsible for the official court file.
- Identify the case type, party names, and approximate filing year before contacting the clerk.
- Search KYeCourts or ePay for a case number if the file is public and enough details are known.
- Call or visit the Circuit Court Clerk to confirm the document can be copied and certified.
- Provide the exact document needed, such as decree, judgment, order, disposition, or probate appointment.
- Pay the current copy and certification fees using a payment method accepted by the court office.
- Ask whether pickup, mail, or another delivery method is available for the completed certified copy.
Some court files cannot be released in full. Juvenile records, adoption records, expunged files, sealed cases, medical details, protected addresses, minor information, and certain domestic-violence or family-law details may require redaction or a judge's order.
Monroe County Court Copy Fields
The research did not locate a Monroe-specific court-copy request form with fixed fields. The practical checklist below follows KCOJ request guidance and local clerk needs. Providing more exact details reduces the risk of a wrong file, especially when a party name is common or a case is old.
| Field | Required | Notes |
|---|---|---|
| Requester name and contact | Yes | Needed so the clerk can follow up about availability, fees, or delivery. |
| Case number | If known | Use KYeCourts or ePay to locate it when possible. |
| Party names | Yes | Use full names and former names when relevant. |
| Case type | Yes | Examples include divorce, criminal, probate, traffic, civil, or small claims. |
| Document requested | Yes | Ask for the exact decree, judgment, order, disposition, or filing. |
| Certified or plain copy | Yes | Certification affects cost and processing. |
| Delivery method | Yes | Ask the clerk whether pickup, mail, or another method is available. |
Monroe County Court Clerk Fees
Published Monroe research did not include a complete court-copy fee schedule. The safest fee rule is to confirm current costs with the Circuit Court Clerk before ordering copies or filing a case. KCOJ/ePay notices state that civil filing fees for Circuit and District Courts increase effective July 1, 2026 under Supreme Court Orders 2026-15 and 2026-18, so older civil or probate fee references may be out of date.
| Item | Current Handling |
|---|---|
| Plain court copy | Confirm per-page cost with Circuit Court Clerk |
| Certified court copy | Confirm certification and page fees with Circuit Court Clerk |
| Civil filing fee | Subject to July 1, 2026 statewide fee increase notice |
| Probate filing fee | Confirm current District Court probate fee with Circuit Court Clerk |
| Traffic or criminal payment | Search eligible case, citation, or party through ePay or pay through accepted local methods |
Note: The clerk can quote current copy fees before money is sent or a courthouse visit is made.
Search Monroe County Clerk Case Records
KYeCourts public records provides free public case information after CAPTCHA verification. The ePay portal offers search paths by case, citation, and party, and is useful when the user has a case number, citation year and control number, or full name and birth date. The docket portal searches calendars by county, division, date, courtroom, and subdivision, but it is marked as not the official docket and subject to change.
| Portal | Best Use | Key Fields |
|---|---|---|
| KYeCourts public records | Public case information | Portal verification, public search criteria |
| KYeCourts ePay | Payment-related case, citation, or party search | Case number, citation year/control/type, or party name and birth date |
| KCOJ docket portal | Daily or future court settings | County, division, date, courtroom, subdivision |
Portal results can point the user toward the right case, but the Circuit Court Clerk remains the official source for certified copies and file verification.
Monroe County Clerk Split
Kentucky separates court case records from county records. The Circuit Court Clerk handles court files. The County Clerk handles land records, marriage licenses, marriage copies, eCCLIX access, DOC ALERT, eRecording, and county-clerk open-records requests. A court judgment may exist in a court file, while a judgment lien or deed may also appear in recorded county-clerk documents. The correct office depends on the document, not just the person's name.
The Monroe County Clerk contact page is one of the manifest sources assigned to this clerk topic, because it shows why the split must be made clear.
The image connects to the office split: court files are handled by the Circuit Court Clerk, while county-clerk records use a separate office and address.
Verify Monroe County Clerk Contacts
Current official sources matter because older indexed pages can show prior officeholders. KCOJ identifies Kim Hagan as Circuit Court Clerk. The Kentucky Department for Local Government identifies Brandi Birge as County Clerk. When contact details conflict, court users should use KCOJ for Circuit Court Clerk information and DLG or the current clerk site for county-clerk information.
The Kentucky DLG Monroe County roster is the manifest source for the official roster image below.
The roster is useful for confirming current county officials, while KCOJ remains the source for the Circuit Court Clerk contact page.